Call tracking for real estate
Buyers call when they are browsing, which is often evenings and weekends. CallRing AI handles those calls, routes them to the right agent, and tells you which listing or portal made the phone ring.
Free to join Free forever plan at launch
Where agents and brokerages lose buyer calls
Buyers call when they are browsing
Evenings and weekends are when people scroll listings and call about a property. Those are also the hours when the office is closed and agents are at showings.
No idea which listing or portal made the phone ring
Calls come from yard signs, listing portals, social posts and ads. Without a number per source, every call looks the same and spend decisions rely on instinct.
Unfair or slow lead distribution
When one agent grabs every call, others feel overlooked. When calls ring out, the buyer calls another agent.
Agents at showings cannot answer
An agent with a client in a home cannot stop to take a call. A missed call from a motivated buyer rarely waits for a callback.
Teams and offices share one number
Brokerages and teams need to separate offices, agents and campaigns without a pile of different phone systems.
How CallRing AI helps real estate teams
A tracking number per listing, sign or portal
Give each listing, sign board, portal and campaign its own number. Every call is attributed to the source that drove it, and DNI on paid plans does the same for website visitors.
Learn moreAfter-hours calls handled
A Schedule block sends evening and weekend calls to an on-call agent or to a greeting and transcribed voicemail, so the buyer is never left with a ring-out.
Learn moreFair lead distribution with Round Robin
Rotate calls through your agents so buyer enquiries are shared evenly, or use Multi-Ringing so the first free agent answers.
Learn moreA summary of every call
AI transcripts and summaries tell an agent who called and what they wanted, so the callback starts with the property and the buyer's question.
Learn moreWorkspaces for offices and teams
Create a workspace per office, team or agent with its own numbers and reporting, and set permissions per member.
Learn moreExample call flow for a brokerage
An illustrative flow built from the standard blocks. The numbers and prompts are placeholders to adapt.
-
Greeting: "Thanks for calling. This call may be recorded."
-
Schedule: business hours go to the live team; evenings and weekends go to the on-call path.
-
Listing numbers: each listing or portal number plays a Whisper note such as "Call about the Maple Street listing".
-
Daytime: Round Robin across your agents so buyer calls are shared.
-
On-call path: Forward to the on-call agent, then fall back to voicemail with transcription.
-
Follow-up: the call is logged with its source, summary and transcript against a contact.
Build it yourself in the AI call flow builder.
Live in three steps
-
Get a tracking number
Pick a local or toll-free number, or bring the one you already use.
-
Build your call flow
Greeting, business hours, menu, and routing, in the no-code flow builder.
-
See every call
Source, recording, transcript, AI summary, and CallScore on every call.
Features real estate use most
Recording and lead-handling notes
Call recording laws vary by state, and some require every party to consent. CallRing AI lets you add a recording notice to your greeting and records calls with an automatic spoken disclaimer when you turn recording on.
Calls from buyers and sellers can include contact details and financial information. Use roles and workspaces to control who can hear recordings and read transcripts, and turn on two-factor authentication for every user.
Real estate marketing and call-handling rules, including do-not-call rules, depend on your state and brokerage policy. This is general information, not legal advice. Check requirements with your broker or your own advisor.
See our privacy policy for how CallRing AI handles data.
Frequently asked questions
Can I give each listing its own phone number?
Yes. Assign a tracking number to each listing, sign board, portal or campaign, and every call is attributed to the source behind that number.
How are buyer calls shared across agents?
Use Round Robin to rotate calls through a list of agents, or Multi-Ringing so several agents ring at once and the first to answer takes the call.
What happens to calls on evenings and weekends?
A Schedule block can send after-hours calls to an on-call agent or to a greeting and voicemail. Messages are transcribed so agents can read them.
Can I separate calls for different offices or teams?
Yes. Workspaces give each office or team its own numbers, members and reporting, with permissions set per workspace.
Does it connect to my CRM?
CallRing AI integrates with HubSpot, and sends call data to Slack, Google Sheets, Zapier and custom webhooks. A published API is also available.
Can I record calls?
Yes, with an automatic spoken disclaimer. Recording laws vary by state, so confirm your requirements with your broker or advisor.
Stop losing calls to the next business on the list
Answer, route, and track every call your real estate team gets. Join the waitlist for free early access.
Free to join Free forever plan at launch
Related: AI inbound call tracking · best call tracking software compared · how call tracking works